VACANCIES

Treasurer

We are recruiting for a Treasurer to join the board of trustees at SMART. The post is voluntary but reasonable expenses will be reimbursed. 

What will the role involve?

The Trustees meet every 4-6 weeks via Zoom, usually on a weekday evening from around 7.30pm - 9.30pm.  Trustees based in Suffolk occasionally meet up in person to join the Zoom calls. From time to time Trustees will be involved in fundraising and member events, the majority of which take place in Suffolk.

The Treasurer will also need to dedicate time between meetings (we estimate this to be around 1 day a month) to carry out the following duties:

  • Oversee SMART’s financial affairs and ensure they are legal, constitutional and within accepted accounting practice

  • Overseeing, preparing, approving and presenting budgets, accounts and financial statements to the Trustees, members and Charity Commission as required by funders, the Charity Commission and SMART’s Constitution

  • Being assured that the financial resources of SMART meet its present and future needs 

  • Ensuring that SMART has an appropriate reserves policy 

  • Ensuring that proper records are kept and effective financial procedures and controls are in place 

  • Responsible for the accurate and timely payment of grants and expenditure

  • Being the main point of contact with HMRC, maintaining GiftAid records and arranging repayment claims

  • Liaising with volunteers about financial matters, e.g. cash donation boxes

  • Advising on the financial implications of SMART’s strategic plans 

  • Ensuring that SMART makes appropriate investments that are consistent with SMART’s policies and legal responsibilities and that do not conflict with SMART’s aims and objects

  • Arranging the independent examination of the accounts and implementing any recommendations as required

  • Keeping the Trustees informed about their financial duties and responsibilities 

  • Contributing to the fundraising strategy of SMART

  • Being the main point of contact for bank(s), including being a signatory

  • Processing and paying in any cash donations from events

  • Keep fellow Trustees informed about their financial duties and responsibilities and take a lead in interpreting financial data to them

 

Along with the other Trustees, the Treasurer will also be responsible for:

  • Ensuring that SMART pursues its stated objects (purposes), as defined in its governing document, by developing and agreeing a long-term strategy

  • Ensuring that SMART complies with its constitution, charity law, company law and any other relevant legislation or regulations

  • Ensuring that SMART applies its resources exclusively in pursuance of its charitable objects (i.e. SMART must not spend money on activities that are not included in its own objects, however worthwhile or charitable those activities are) for the benefit of the public

  • Ensuring that SMART defines its goals and evaluates performance against agreed targets

  • Safeguarding the good name and values of SMART

  • Ensuring the effective and efficient administration of SMART, including having appropriate policies and procedures in place

  • Ensuring the financial stability of SMART

  • Protecting and managing the property of SMART and ensuring the proper investment of the SMART’s funds

  • Support with specific event planning and delivery where necessary

  • Promoting SMART within the community

 

Who are we looking for?

We are ideally looking for someone who has some or all of the following experience and qualities:

  • Financial qualifications and experience - ideally a minimum of three years’ professional experience 

  • Some experience of charity finance and fundraising

  • Good financial analysis skills

  • A willingness to be available to volunteer for advice and enquiries on an ad hoc basis

  • Ability to challenge logically and sensitively and to make unpopular recommendations to the board where necessary

  • A passion for music / arts

  • Ability to communicate clearly and effectively

  • Understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship

 

Ideally we are looking for someone based in Suffolk, although we will consider applications from candidates based outside of Suffolk who have the requisite skill set and experience.

We believe that diversity enhances and enriches the arts sector and drives innovation. As a charity, we recognise that we are on a journey to be more representative of the young people we support at all levels, including within our Board. We warmly welcome applications from suitably qualified candidates from all backgrounds, particularly candidates from backgrounds currently underrepresented on the SMART board, such as ethnically diverse and/or disabled candidates.

How to apply

Please send a short covering letter to the Co-Chairs (Vicky James & Becci Reidy) detailing your experience and reasons for applying, to admin@suffolksmart.org

We will acknowledge your application and will be in touch after the application deadline to confirm the next steps which may involve a discussion with the Co-Chairs and some of the current trustees. We may ask for evidence of your financial qualifications and/or references.

If you have any questions or would like to discuss the position, please get in touch with us at admin@suffolksmart.org.  

Thank you for your interest. We look forward to hearing from you.

Youth Trustees (x2)

We have two vacancies for nominated youth trustees. Youth Trustees must be participants in a Suffolk-based youth music or arts organisation and aged 16 or over. 

 

Our Youth Trustees will bring a young person’s perspective to SMART meetings, ensuring that we are offering young people what they want and need, and raise the profile of the charity among their peers in the artistic community of Suffolk. 

 

This is a fantastic opportunity for a young person to build their skills and confidence in a range of areas, contribute to a worthy cause, and ‘give something back’.

What will the role involve?

  • Contribute ideas and bring a young person’s perspective to SMART meetings

  • Raise profile of SMART with current SYM members and other young people in Suffolk

  • Generate new memberships with peers

  • Advocate for SMART and its objects

  • Support the Trustees with their roles where necessary

  • Support with specific event planning and delivery where necessary

Who are we looking for?

We are looking for two people who:

  • Are passionate about music and/or the arts

  • Want to learn new skills

  • Want to contribute to ensuring other young people are offered brilliant opportunities

We believe that diversity enhances and enriches the arts sector and drives innovation. As a charity, we recognise that we are on a journey to be more representative of the young people we support at all levels, including within our Board. We warmly welcome applications from suitably qualified candidates from all backgrounds, particularly candidates from backgrounds currently underrepresented on the SMART board, such as ethnically diverse and/or disabled candidates.

How to apply

If you or someone you know would like to become a Youth Trustee, please contact Becci and Vicky: admin@suffolksmart.org with your reasons for wanting to apply. (You will need to be formally nominated after expressing your interest.)

If you have any questions or would like to discuss the positions, please get in touch with us at admin@suffolksmart.org.  

Thank you for your interest. We look forward to hearing from you.